*All payments are non-refundable. We recommend sending someone to take your spot if you cannot make it.
*TERMS AND CONDITIONS (ALSO PLEASE READ RULES AND REGULATIONS AS FOLLOWS):
Space will not be fully confirmed unless this application is accompanied by full payment for the total amount. One company per exhibit is strictly enforced (unless prior approval from show management) or an additional fee will be required. No booth sharing nor subletting permitted.
I/We understand that this contract shall not become valid until it has been accepted by: GTA Wedding show management. We accept credit cards. **Prices do not include taxes; HST will be added on the total.
Show Rules and Regulation Agreement
BADGES AND PASSES
Exhibitor badges will be issued only to people named in the exhibitor's application, or such other persons as may be approved by GTA Wedding. Badges will be picked up the day of the show or during set up the day before.
SUB-LETTING
Booth sharing is not permitted. The exhibitor shall not assign, sublet or apportion the whole or any part of the space allocated by GTA Wedding to the exhibitor without obtaining the written consent of GTA Wedding and payment of all fees and amounts in connection therewith.
SET UP
All exhibitors must be set up within the time specified – From 3:00 PM to 8:00 PM on Saturday November 3rd, 2018. No major changes to displays during the public show hours are allowed. In the event of an exhibitor's booth not being open at any time during show hours, GTAWM shall have the right to open the exhibitor’s booth by removing any light sheets or other coverings of any sort, but shall be under no liability to the exhibitor for any loss or damage which may be caused thereby or as a result of the booth being opened in that way, and then being left unattended.
DISPLAY REGULATIONS
Displays must not protrude beyond the measured booth dimensions, nor obstruct a clear view of the neighboring booths, and may not be taller than 8 ft. high. Exhibitors may not attach displays to walls, structural support, of flooring in the exhibit building by nails, screws, bolts, or permanent cement, nor may they suspend anything from the ceiling or rafters. No exhibitor shall permit the exposure of any unfinished surface to neighboring booths. If exhibitor fails to correct the unfinished part, GTAWM will have the right to finish such outside partitions. The exhibitor shall pay the cost of such repairs to GTAWM upon demand. GTAWM reserves the right to restrict the use of glaring or irregular lighting effects. Electricity will only be provided if arranged in advance.
DISMANTLING AND REMOVAL
No exhibitor shall disassemble or remove any part of their display before 6:00 PM on Sunday November 4th, 2018. All exhibits must be removed from the exhibit hall between 6:00 PM and 9:00 PM.
GTAWM will remove any materials remaining after the cut-off time at the exhibitor's expense.
PROFESSIONAL CONDUCT
All displays and promotional literature must be in good taste. The products and services must be presented in a professional manner. No overly aggressive carnival styled tactics or sideshow type come-ons will be permitted. Free samples may be distributed, orders for products may be taken and merchandise may be sold at cash retail prices. If, in the opinion of GTAWM, an exhibitor, or their employees, brokers or agents conduct themselves in an objectionable manner, they will be liable at the sole discretion of GTAWM for immediate expulsion from the show. In such circumstances, GTAWM will not be liable for any refunds of rental fees.
CARE
Exhibit must be attended during all show hours by at least one representative of exhibitor. It is the exhibitor's responsibility to keep their assigned area clean and orderly throughout the show and to ensure that it's ready for opening.
NOISE AND DISTURBANCE POLICY
GTAWM has the right to stop the display, demonstration or the running of an engine or machine that causes vibrations, noise, smoke, smell or other nuisance on site. The Exhibitor shall, at the request of GTAWM, stop the use of loudspeakers, microphones, amplifiers, musical instruments, gramophones, radios, camera equipment, video or photography equipment or any other equipment or machinery not deemed appropriate to the show.
BOOTH CONTESTS
Competitions and promotions conducted by exhibitors in conjunction with their displays shall be clear in nature and free of any obligation to the winner. The award or awards, and the terms of same, must be clearly stated on the entry form. Awards, which are conditional upon the placing of an order, are not permissible.
CANCELATION POLICY
No refund will be given on any monies paid. If for any reason management determines that the location of the show should be changed, or the dates of the show postponed, no refund will be made or shall assign the exhibitor, in lieu of the original space, such other space as deems appropriate and the Exhibitor agrees to use such space under the same Rules and Regulations. Management shall not be financially liable or otherwise obligated in the event the show is canceled, postponed or relocated, except as provided herein. It is expressly understood and agreed by the Exhibitor that he/she will make no claim of any kind against management or any loss, damage, theft or destruction of goods, nor any injury that may occur to himself or his employees while in the show facility, nor for any damage of any nature of character whatsoever, and without limiting the foregoing, including any damage to his business by reason of the failure to provide space for an exhibit or Exhibitor, and the Exhibitor shall be solely responsible to its own agents and employees and to all third persons, including invitees and the public or all claims, liabilities, actions, costs, damages, and expenses arising out of or relation to the custody, possession, operation, maintenance or control of said leased space or exhibit, for negligence or otherwise relating thereto, and such claims as may be asserted against it.
SHOW MANAGEMENT LIABILITY
GTAWM shall not under any circumstances whatsoever be liable or responsible for (a) any loss, damage, theft, destruction whatsoever or howsoever caused to any goods, equipment, or any other property belonging to the Exhibitor or for which the Exhibitor is responsible, (b) any damage or injury suffered by the Exhibitor or their employees, brokers or agents or by another person, any loss, damage, expense or cost whatsoever suffered by the Exhibition or the abandonment thereof. Exhibitors and/or participants agrees to hold the venues and the producers (GTA WEDDING EXPO) harmless and blameless and will make no claim for any reason whatsoever, including negligence, against the Producers, its officers, agents, employees, or the lessors or owners of the Facility for loss, theft, damage or destruction of property; nor for any injury to it or its employees, agents, or invitees while in the venues. Each exhibitor should be registered have their own insurance coverage sufficient to insure against any possible liability. Should any contingency interrupt or prevent us to hold of the show, management will return such portion of the amount paid for space as may be determined to be equitable by management after deduction of such amounts as may be necessary to cover expenses incurred by management in connection with the show.
Acknowledgment: By submitting a registration, the company agrees to the GTA WEDDING EXPO Rules and Regulations (as printed above on this agreement) and agree to abide by all listed and any additional rules deemed necessary by the show producers. Company further understands that any misrepresentation will forfeit their right to participate in the GTA WEDDING EXPO. Any changes to the information listed on the application must be made in writing. The representative signing this contract is representing the above business and binds the above business to this contract and has no authority to rescind this contract.
